Absence   request 
for    spsyc   members

As soon as you are aware of a scheduling conflict with a SPSYC event, please fill out this form and submit it to the executive committee. The committee will contact you in a timely manner to work out a solution. 
If it is 2 weeks or less before the event, follow the emergency process below. 

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Before you make a request

• How long have you known about this conflict?
  
• Is this conflict something that needs to be prioritized over the event?
  
• Did you try to reschedule ahead of time?
  
• Can you commit to any part of the event?
  
• Do you know what you are responsible for at the event?

When you fill out the form

• Give as much specific details and information as possible to help make the decision.
  
• Check your email regularly and respond to any questions in a timely manner
  
• If you are left a voicemail return call as soon as possible

If you are going to be absent 

• Be respectful and considerate of the extra work being added to your fellow SPSYC members by your absence
  
• Have you asked/prepared people to cover the parts you were responsible for?
  
• Is there anything you can still do to help?
  
• See if there is a way you can still contribute to future events, even though you'll miss the next planning meetings. 
  
• After the event acquire notes/ information you missed.
  
• Be active in your communication leading up to the next event
  

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Emergency Process

It is less than two weeks before our next event and something has suddenly happened causing you to be absent. Do this: 

1. Fill out the form above with as much detail as possible. 
2. Call the adult chair as soon as possible and talk to them or leave a voicemail.